MINUTES
BOARD OF FINANCE
February 18, 2014
A REGULAR MEETING of the Board of Finance was held in the City Hall Auditorium on Tuesday,
February 18, 2014.
Present were Mayor Elinor Carbone, Corporation Counsel Raymond Rigat, and Board of Finance members Thomas Scoville, Frank Rubino, Joshua Ferreira and Laurene Pesce. Members Mark Bushka and Bill Lamoin were absent. Also present were Comptroller Alice Proulx, Fleet Manager Emil Castro, Fire Chief Gary Brunoli, Economic Development Director Erin Wilson and Mayoral Aid Timothy Waldron.
Mayor Carbone called the meeting to order at 5:02 p.m.
MINUTES
On a motion by Mr. Scoville, seconded by Mrs. Pesce, the Board voted unanimously to accept the corrected minutes of the Regular Meeting held on September 23, 2013. Mr. Ferreira abstained.
On a motion by Mr. Rubino, seconded by Mrs. Pesce, the Board voted unanimously to accept the minutes of the Special Meeting held jointly with the City Council & WPC Authority on October 15, 2013. Mr. Scoville and Mr. Ferreira abstained.
OPEN TO THE PUBLIC
On a motion by Mrs. Pesce, seconded by Mr. Rubino, the Board voted unanimously to open the meeting to the public. There was no one present who wished to speak.
VEHICLE REPLACEMENT
On a motion by Mr. Rubino, seconded by Mr. Scoville, the Board voted unanimously to authorize the following changes to the Vehicle Replacement Plan to allow the purchase, via the bid process, of three Street Dept. vehicles and one vehicle for the Fire Department, having been approved by City Council on January 27, 2014:
All-Wheel Drive Ford Explorer for Fire Dept., estimated cost of $25,000
19,500 g.v.w. dump truck for Street Dept., estimated cost of $70,000
One-ton 2-Wheel Drive utility truck for Street Dept., estimated cost of $35,000
19,500 g.v.w. dump truck with plow for Street Dept., estimated cost of $75,000
Mr. Castro said although the vehicle being replaced has low mileage, it is 16 years old having surpassed its service life by four years, and another vehicle to be replaced has rust issues.
BUDGET TRANSFERS, Senior Ctr. Renovation
On a motion by Mrs. Pesce, seconded by Mr. Scoville, the Board voted unanimously to authorize the Comptroller to transfer $4,287.24 from line item 0010.0016.5245.0000 Bldg. Maintenance to Fund 0321 Senior Center Facility Renovation, for final Facility Renovation project costs.
BUDGET AMENDMENTS FY 13/14, Animal Control Fac.
On a motion by Mrs. Pesce, seconded by Mr. Scoville, the Board voted unanimously to authorize the budget amendments listed in the Comptroller's memo dated November 14, 2013 (ADDENDUM 1) for fiscal year 2013/2014 regarding the regionalization of Animal Control.
EXCEED BUDGET, Road Salt
On an amended motion by Mr. Scoville, seconded as amended by Mr. Rubino, the Board voted unanimously to authorize the Director of Public Works to exceed budgeted line item for salt (0010.0031.5258) to allow continuing purchases of treated salt for Winter 2014, not to exceed $99,999, having been approved by City Council on February 3, 3014.
Mr. Scoville asked if these funds come from contingency. Ms. Proulx replied that they typically do but there isn't much left in that fund.
Mrs. Pesce noted that in the past we purchased salt ahead of time, at the end of the previous fiscal year. She asked if we've gone through that too. Mayor Carbone said we have, and we are waiting for one more delivery of salt. She said the plan is to charge the Street Dept. line item, allow it to be overrun and look for economies in other line items to make up that difference.
Mrs. Pesce asked if the motion would be carte blanche and Ms. Proulx said the maximum expenditure is $100,000, without going to a referendum.
Mr. Rubino asked if the Street Dept. will make this request each time they need to purchase more salt, if addressing this monthly would be enough, and how much salt is left. Ms. Proulx said she really doesn't know how much salt is left. Mr. Scoville asked that the status of the Road Salt purchase be reviewed in the next meeting. Mayor Carbone said she'd have Mr. Lizotte and Mr. Rollett at the next meeting. She said an emergency meeting can be called if necessary.
Mrs. Pesce said that money has to be found somewhere. Ms. Proulx said it could also be included in the budget for the following year.
BUDGET TRANSFERS
On a motion by Mrs. Pesce, seconded by Mr. Rubino, the Board voted unanimously to authorize the budget amendments/transfers for FY13/14 listed in Comptroller Proulx' s Memo dated February 13, 2014. (ADDENDUM 2)
BUSINESS BY MAYOR AND MEMBERS
On a motion by Mrs. Pesce, seconded by Mr. Scoville, the Board voted unanimously to consider business by the Mayor and members of the Board of Finance.
Mrs. Pesce welcomed Mr. Ferreira, thanked Mr. Paganini for his service on the Board and thanked Ms. Hodkoski and Mrs. Barbieri for their years of service.
Mr. Scoville and Mr. Rubino asked for the Grand List figures, welcomed the Mayor to her first Board of Finance meeting and welcomed the new Board member.
Mr. Ferreira thanked the Mayor and said he's really happy to be on the Board.
Mrs. Pesce reported that there were no management issues worth noting in the Auditor's management letter that haven't been previously addressed. She said that's big news for an organization as big as ours and it speaks highly of Comptroller Proulx.
Mayor Carbone introduced Erin Wilson, the new Economic Development Director, to the Board.
ADJOURNMENT
On a motion by Mr. Scoville, seconded by Mr. Ferreira, the Board voted unanimously to adjourn at
5:17 p.m.
ATTEST: JOSEPH L. QUARTIERO, CMC
CITY CLERK
Respectfully Submitted,
Carol L. Anderson, CCTC
Asst. City Clerk
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